What can I use instead of Social Security card for I-9?

  • ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address.
  • School ID card with a photograph.
  • Voter registration card.
  • U.S.military card or draft record.

Do you need original Social Security card for I-9?

No. Employees must present original documents. The only exception is that an employee may present a certified copy of a birth certificate. 7.

Do you need physical copies for I-9?

Making photocopies of an employee’s documents does not take the place of completing Form I-9. Even if you retain copies of documents, you are still required to fully complete and retain Form I-9. If you do not participate in E-Verify, you are not required to make photocopies of documents.

What can I use instead of Social Security card for employment?

  • U.S. Social Security Card.
  • Certifications of Birth Issued by the U.S. Department of State.
  • Birth Certificate.
  • Form I-197, U.S. Citizen Identification Card.
  • Form I-179, Identification Card for Use of Resident Citizen in the United States.

Can I use my birth certificate for I-9?

Birth Certificates The only birth certificate acceptable for Form I-9 purposes must be an original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States, bearing an official seal.

What is proof of Social Security number?

A Social Security card is legal proof of an SSN. In most cases, the actual card is not necessary but, if your agency or organization requires proof, and the person can’t produce a card, there are other documents that show their SSN. If other documents are not available, that person will need a replacement card.

Is a picture of your Social Security card valid?

The Social Security Administration issues each person a Social Security card that includes their full name and Social Security number (SSN). The card does not include a photograph or other identifying information such as a fingerprint.

Can you accept a SSN receipt for I-9?

the receipt must be an actual receipt, not just a printout confirming the individual’s information (the Social Security Administration sometimes issues SSN printouts that employees will try to present as receipts) the lost, stolen, or damaged document must be an acceptable I-9 document, and.

Can you accept an unsigned Social Security card for I-9?

Questions and Answers Form I-9 Q&A: Is an unsigned Social Security card valid? Yes. A signature on the card is not required for the card to be valid. You may accept an unsigned Social Security card as long as the card reasonably appears to be genuine and to relate to the person presenting it.

Can an I-9 be completed electronically?

Yes! In fact, electronic I-9’s are the preferred method for this critical new hire form.

What if an employee Cannot provide I-9 documents?

A. If an employee is unable to present the required document or documents within 3 business days of the date employment begins, the employee must produce a receipt showing that he or she has applied for the document. In addition, the employee must present the actual document to you within 90 days of the hire.

Can I-9 verification be done remotely?

As previously reported, since the beginning of the COVID-19 pandemic, USCIS has allowed employers to remotely review — by Zoom, video chat, facetime, fax, or other electronic means — the identity and work-authorization documents that are necessary for workers’ Forms I-9, during the hiring and reverification process.

How can I prove my Social Security number without a card?

You can prove your SSN with one of the following documents that shows your asserted legal name. W-2 Form with full SSN (including W-2C, W-2G, etc.) SSA-1099 Form with full SSN (including SSA-1099-SM, SSA-1099-R-OP1, etc.) Non-SSA 1099 Form with full SSN (including 1099-DIV, 1099-MISC, etc.)

How can I verify my Social Security number without my card?

If you are unsure of your Social Security number and don’t have your card, you may be able to verify the number by looking at certain documents, such as your: Tax returns. W-2 form. 1099 form.

Can you use a W-2 as proof of Social Security for a job?

The only documents acceptable for visual verification of your SSN for original REAL ID applications are originals of the following: A social security card. A W-2 form. A SSA-1099 form.

How can I prove my identity?

  1. Passport.
  2. Driver’s license.
  3. National identity card.
  4. Birth certificate (including the children’s birth certificates)
  5. Marriage certificate.
  6. Any other relevant document.

Is a birth certificate a form of ID for a job?

The most common forms of ID are as follows: Employment Authorization Card (LIST A) Drivers License (LIST B) Birth Certificate (LIST B)

How many documents do you need for I-9?

For badging purposes—Two forms of identification (such as a state driver’s license, state identification card, U.S. Passport, military ID card, birth certificate, or Social Security card).

Can I get a digital copy of my Social Security?

You can request a replacement Social Security card online if you: Are a U.S. citizen age 18 or older. Have a driver’s license or state-issued identification card from one of the participating states or the District of Columbia (to see if your state participates, go to www.ssa.gov/ssnumber).

How do I get a copy of my Social Security card?

The most convenient way to do business with us from any location and on any device is to visit www.ssa.gov to get information and use our online services. Or, call us toll-free at 1-800-772-1213 or at 1-800-325-0778 (TTY) if you’re deaf or hard of hearing.

What documents show SSN?

The most common documentation for proof of SSN includes: Social Security card. 1040 Tax Return (federal or state versions acceptable) W2 and/or 1099s (includes 1099 MISC, 1099G, 1099R, 1099SSA, 1099DIV, 1099S, 1099INT)

Can I get a copy of my Social Security the same day?

Getting a replacement social security card the same day is free! Using the SS-5 form provided by the SSA, you can fill out your application at home and bring it to your local social security office. This can save a bit of time (and help prevent identity theft) if your nearest social security office location is busy.

Should I worry if I lost my Social Security card?

If your Social Security card or number (SSN) is lost or stolen, you should immediately contact your local police department and the Social Security Administration (call toll-free 1-800-772-1213) to let them know about the incident.

How long does it take to get a new Social Security card?

The fastest way to replace your Social Security card is to request a new one online. You can also visit a local SSA office in your area. According to the SSA website, it typically takes 10 to 14 business days to receive your new card once your application has been processed.

Can you get a receipt for a Social Security card?

As stated in the email “If you request a receipt, it will be provided after the Social Security office is certain all document requirements have been met and verified to assign an SSN or issue the replacement card. Most employers will accept the receipt until the card is available.

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